Candidate response rate calculator.
See where your outreach leaks.
turn into a meeting
Strong end to end. The lever now is volume: more of the right companies, reached at the right moment.
Boilr gave us the BD structure and follow-up support to sign our first client and secure a job brief in under a month.
About this tool.
What counts as a good candidate response rate?
For cold recruitment outreach, 15 to 25 percent is solid and above 30 percent is excellent. Below 10 percent usually points to a targeting or messaging problem rather than a volume one. The calculator flags each stage against those bands so you can see where you sit.
What is the difference between a response and a positive response?
A response is any reply, including a polite no. A positive response is a candidate who actually shows interest. Splitting the two tells you whether people are ignoring you, replying but uninterested, or interested but not booking, and each problem has a different fix.
How does the volume projection work?
It takes your overall conversion, the share of messages that become meetings, and works backwards from a meeting target. If 5 percent of messages become meetings and you want 20 meetings, you need roughly 400 messages. It is a planning number, not a promise.
My response rate is fine but few book a meeting. What does that mean?
Interested candidates are dropping at the booking step. That is usually friction: too many back and forth messages, no clear link, or vague time slots. Send a scheduling link in the first positive reply and offer specific times rather than asking when works for you.
How often should I recalculate these numbers?
After every 50 to 100 messages, or weekly for an active campaign. Small samples swing wildly, so wait for enough volume before you read into a drop. The point is to spot the leaking stage early and adjust the message, the targeting or the timing.
A calculator finds the leak. An employee plugs it.
This tool is a free taster. boilr is the AI sales employee that researches the right companies, reads the signals and hands you finished outreach to verify and send.